All processes
Process · P2P · India
Vendor Invoice Intake
Trigger: Email from vendor with PDF/Word invoice · Owner: Aanya Sharma
Monthly volume
3,000
Hours / month
400
Classification
AI-Assisted
Status
mapped
Process steps
#
System
Actor
Input → Output
Manual
Decision
Exception
1
Email
Aanya Sharma
PDF/Word invoice→Read invoice
M
—
2
NetSuite
Aanya Sharma
Line items→Draft invoice record
M
—
3
NetSuite
Aanya Sharma
Vendor master→Matched vendor or chase
M
Y
Half of vendors not properly set up; manual chase to buyer
4
NetSuite
David Reilly
Draft invoice→Approval
M
Y
—
Auto-rendered process flow
Email
Aanya Sharma
→
NetSuite
Aanya Sharma
→
NetSuite
Aanya Sharma
→
NetSuite
David Reilly
Current state
AP receives invoices via email; Aanya manually copies line items into NetSuite. Vendor master gaps cause chase-the-buyer cycles.
Future state
AI extracts line items and proposes vendor match; AP confirms in <30 sec/invoice.
Exceptions
Step 3 · NetSuite
Half of vendors not properly set up; manual chase to buyer